Shared Folders

Overview

A shared folder allows you to store copies of captures which allows you to minimize who sees which captures. Shared folders also allow for public links if enabled to allow anyone to view the data within the shared folder without logging into OpenSpace. 

Permissions

Create a shared folder

• From the left panel within a project, select Shared Folders.

• Click New folder.
• From the pop-up in the center of the screen name the folder.

• Click the blue Create button.

Manage member of a shared folder

Every user who is an Org Admin is added to the shared folder automatically and cannot be removed unless their permissions are demoted. You can manage the members of a shared folder via two (2) paths. 

Add members from the shared folder listing

• From the shared folder listing click the 3 vertical dots.
• Select Edit members.
• The members list for the shared folder populates in the center of the screen.
• Add the email address and assign the user Viewer or Site Admin permissions.
  • Viewer only views captures within the shared folder.
  • Site Admin will manage what is added into the shared folder.
• Select Invite.

Add members within the shared folder

• Select Open folder.
• Click Edit members in the upper right corner or the hard hat icon in the lower left coner, both will populate the member listing
• Add the email address and assign the user Viewer or Site Admin permissions.
  • Viewer only views captures within the shared folder.
  • Site Admin will manage what is added into the shared folder.
• Select Invite.

Move a capture to a shared folder

• Within the 360 viewer capture listing, locate the capture you want to share
• Select the folder icon in the upper right corner of the capture box
• Click the circle next to the folder name you want it shared with
  • You can only select one shared folder at a time.

• Select Copy.

Remove a capture from a shared folder

• Within the shared folder.
• Select 360 viewer.
• Click the circle icon in the upper right corner of the capture box.

• Select Remove.

FAQ

How do members know when a capture is added to a shared folder?

Viewer and Site Admins will receive email notifications when a new capture is added to a shared folder.

Can I add a 3D scan to a shared folder?

No, at this time 3D Scans are not supported in shared folders.

Why don’t I see Field Notes on the capture I added to a shared folder?

Currently, Field Notes are not copied into the Shared Folder. If you would like to log a feature request please connect with the Support team, contact information below. 

If I invite a member to a shared folder can they see anything else in the project?

No, a member having access to a shared folder does not give them access to the entire project.

Next Up

Public Links to Shared Folders

If you have any additional questions please reach out to the OpenSpace Support team at support@openspace.ai.