Importing and Syncing Sheets from Procore

Overview

You can import sheets to OpenSpace directly from your Procore project's drawings instead of uploading files. Imported sheets stay linked to Procore: whenever a drawing is revised in Procore, OpenSpace automatically brings in the latest aligned revision, so your team always captures against current sheets.

Permissions 

Prerequisites

• The Procore integration must be set up on the project. See Enable Procore Integration. On the project's Integrations page, the Procore card should show Synced.
• Note: Importing from Procore is not available on projects that use OpenSpace Track.

Import sheets from Procore

• From your project settings, select Sheets in the left sidebar, then select Import from Procore.

• In the Import from Procore window, select the drawings you want to import. Use the Search number or title field to find a drawing. Then select the import button, which shows how many sheets you selected (for example, Import 1 sheet).
  • Tip: For the best capture experience, import one overall floor plan for each level you plan to capture rather than area-based sheets. Architectural sheets work best. Add a roof plan to capture the roof and a site or civil plan to capture exterior conditions.

• The import runs in the background. You can keep working in other parts of OpenSpace or leave OpenSpace entirely while it finishes.

• When the import is done, each imported sheet appears in your sheet list with a Synced label.

• When a drawing is revised in Procore, OpenSpace automatically picks up the new revision and checks that it aligns with the sheet already in OpenSpace. This check isn't immediate: it typically happens within a day, and the sheet updates once the revision passes. While the revision imports, a banner lets you know that the sheet is importing from Procore and the sheet shows Syncing…

• Note: OpenSpace only updates a sheet with a revision that aligns with the current sheet. A revision falls out of alignment when it shifts the floor plan's position on the sheet, mirrors the layout, or changes the scale. Your captures and Field Notes are pinned to locations on the current sheet, so a misaligned revision would put them in the wrong place. If a revision is rejected, the sheet shows Sync issue with a message asking you to upload an aligned revision. Upload an aligned revision in Procore to have it processed.

  

Your sheets are now synced with Procore and will stay on the latest aligned revision.

Troubleshooting import errors

If a sheet can't be imported or updated, it shows Import failed or Sync issue in your sheet list, with a message explaining why. Find the message below to see what to do.

• No permission to download this sheet from Procore.
  • Follow the steps in Troubleshooting Procore Two-Way Sync, then select Retry import.
• Procore could not be reached. Try again in a few minutes.
  • Wait a few minutes, then select Retry import.
• The sheet was not found in Procore — it may have been deleted.
  • Confirm the sheet still exists in Procore, then import it again.
• The sheet could not be imported. Retrying usually resolves this.
  • Select Retry import. If it keeps failing, contact the OpenSpace Support team at support@openspace.ai.
• The newest revision from Procore was rejected due to misalignment. Please upload an aligned revision.
  • The revision doesn't line up with the current sheet. Upload an aligned revision in Procore.
• Tip: If several sheets fail, select Retry all in the banner at the top of the sheet list.

FAQ 

What happens when a drawing is revised in Procore?

OpenSpace automatically picks up the new revision and checks that it aligns with the current sheet, typically within a day. Once it passes, the synced sheet updates. You don't need to re-import it.

Why didn't my revision update the sheet in OpenSpace?

If the revision came in less than a day ago, the alignment check may still be in progress. If the sheet shows Sync issue, the revision was rejected because it doesn't align with the current sheet. See Troubleshooting import errors above.

Do I need to stay on the Sheets page while the import runs?

No. The import runs in the background, so you can navigate away or close OpenSpace. When you come back, finished sheets show as Synced.

Why don't I see the Import from Procore option?

Check that the Procore integration is set up on the project. Importing from Procore is also not available on projects that use OpenSpace Track.

Next steps 

• Enable Procore Integration
• Troubleshooting Procore Two-Way Sync
• Importing and Syncing Sheets from Autodesk
• Uploading and Editing Sheets

If you have any additional questions please reach out to the OpenSpace Support team at support@openspace.ai.